Food Booth Application Instructions

If you have been accepted to be a food vendor for this years Whole Earth Festival, please download all forms below under "acceptance packets" and mail them us NO LATER THAN APRIL 15. Thank you.

If you have any questions please e-mail, or call the office and leave a message for Jules or Ari.

Thanks to everyone who applied!

 Acceptance Packets:

1. Acceptance Letter   acceptance_letter08 22/04/2008,16:16
2. Compost Letter  compost2008letter 03/04/2008,15:30 34.50 Kb
3. WERC Letter  werc2008 03/04/2008,15:30 67.00 Kb
4. VIN form and Parking Instructions  food_parking_vin_2008 03/04/2008,15:38 25.00 Kb

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(application deadline for 2008 has passed, please apply again next year)

1. You can now apply online! (but make sure you download document 2 in addition to your online application)
2. If you do not apply online, please download all documents bellow 
3. Send your application in by March 7 (early) or March 14 (late)*

• document 1: Information and WEF food booth application
• document 2: UCD application for WEF food vendors (required for online applications as well)
• document 3: WERC policy for food vendors
• document 4: VIN form
• document 5: composting and recycling guidlines
• document 6: Directions, Instructions and Parking for Food Vendors

Information for Prospective Food Vendors

Because there is no admission fee for attendees, craft and food vendors have long been featured as a way of subsidizing our commitment to bringing speakers, music, educational groups, alternative energy sources, and much more to the UC Davis quad for one amazing spring weekend!

Fees:   

The general food booth fee is $800.  This money supports WEF’s goals of education, music and celebration.  The $800 fee applies to a standard booth that occupies an area between 10x10 and 10x20 feet. Vendors significantly smaller than 10x10 feet will pay $500. Any booth that requires a space larger than 10x20 feet should expect to pay a double booth fee of $1600, plus an additional inspection fee per square footage. Other fees include the $15 non-refundable application fee (*or $25 late application fee) and the inspection fees of $132 for each 10x10 square. Additionally, a $100 weekend parking (per vehicle) fee will be charged to vendors who must leave a car or truck on the quad (festival location) during the event. The environmental accountability fee is $200, which will be refunded to you after the festival if you adhere to the guidelines set out by the WEF staff as well as the UC Davis regulations.

Insurance: 

Be sure to read page 4 of the UC application packet which outlines your insurance requirements as a food vendor. You will be required to show proof of insurance upon acceptance, or to purchase the University plan for $55.68. UCD also enforces an automobile liability requirement of $100,000. If you do not have the proper coverage, you will not get in the gate.  Please send copies of your insurance papers with your completed application.

We cannot accept personal checks, business checks, or cash - only cashier’s check. No applications will be accepted after the Mar 14th late deadline.

Please read the application packets carefully and fill it out entirely. The packets are 1) the WEF application (below) and 2) the UC application (packet 2). Answer all questions as thoroughly as possible, attach extra pages if necessary and feel free to provide additional info regarding your business. Read the checklist on the last page of the application before you send it off.

We are always looking for vendors who are making an effort to minimize their environmental impact. Examples of this include the use of recycled/recyclable supplies, as well as following through with recycling. The use of organically grown ingredients is a BIG plus! This year we are particularly interested in alternative energy sources, so if you use an alternative energy source in the preparation of your food, let us know!

Acceptances and denials will be mailed out late March. We can be reached at (530) 752-2569 if you have any questions or concerns regarding WEF or the application packet.

Between 15 and 20 vendors will be selected. Those not accepted will be placed on a waiting list and will be notified in the event that anyone drops out.

We look forward to learning about what your business has to offer and to working together to create an amazing Whole Earth Festival this year!

Thank you,         
Food Booth Coordinators